Volunteer Impact is a volunteer management solution that can help you throughout the volunteer life cycle. It will:
Make your life easier and save you time
streamline your operations
improve your data privacy and security
raise volunteer satisfaction
Recruitment
Publish volunteer opportunities online – Volunteer Impact makes it easy to publish volunteer opportunities in advertisements that excite, inform and engage prospective volunteers. You can add as little or as much text as you’d like, and include images and/or embed videos to help communicate the essence of volunteering at your organization.
Streamlined processes: The software helps streamline the recruitment process by automating tasks like collecting applications, creating a record of the prospective volunteer in your database and notifying the right administrator.
Centralized platform: Volunteer Impact provides a single, centralized platform for you to manage all aspects of your volunteer recruitment process, from posting opportunities to tracking applications and onboarding. This will save you time by keeping everything you need all in one place.
Screening
Increased efficiency: Increased efficiency: Our volunteer management software streamlines the screening process, reducing the time and effort required to manually review and process volunteer applications. You can track the progress of prospective volunteers through each of the tasks in your onboarding process. Volunteer Impact can even help you schedule interviews without the back and forth of emails or telephone calls.
Information at your fingertips: The software provides a centralized location to store and access information about your volunteers completed application forms, interests, qualifications, availability and any notes you would like to add to their file
How to Vet a VMS
Placement
Match volunteers to your roles: Volunteer Impact enables you to identify the best volunteer for the role and the best role for the volunteers.
Identify roles where there are gaps: With multiple views of the schedule, you can see where you may want to place new volunteers to fill gaps.
Onboarding: Volunteer Impact can facilitate volunteer onboarding by providing orientation materials, training resources, and necessary documents in one central location.
Save time: By using volunteer management software that makes it easy to search based on a variety of parameters, and automating some of the onboarding process, you’ll save valuable time you can reinvest your program and yourself!
Calculate your Return on Investment by using Volunteer Impact
You’ll see how it pays for itself, and then some with the time you’ll save.
Training
Save time and ensure consistency: Volunteer Impact enables you create tailored training modules, ensuring that volunteers receive relevant and up-to-date information.
Make it easier for volunteers: Online training, through eLearning modules you create in your volunteer management software, makes it easier for volunteers to learn what the need to learn to be great volunteers.
Automatic updates for volunteer profiles: As volunteers complete each of the eLearning modules you create, the Qualification Fields in their profile automatically update, soaving you time and ensuring data accuracy.
Increased Compliance: By standardizing training materials and tracking volunteer progress, organizations can ensure that all volunteers meet the necessary requirements and maintain compliance with relevant regulations and policies.
Improved Volunteer Retention: A well-organized and efficient training program facilitated by volunteer management software can lead to higher levels of volunteer satisfaction and engagement, ultimately contributing to better retention rates.
Check out our library of training videos to help you get the most out of our software.
Scheduling
Time-saving: Volunteer self-scheduling, exclusively for the specific roles you deem the volunteer qualified to fill, not only save you hours of manual effort, but is more engaging for the volunteers.
Accessibility: Our volunteer scheduling software is cloud-based, making it easy for you, and volunteers, to access and update schedules from anywhere..
Schedule Conflict resolution: Volunteer Impact can automatically detect scheduling conflicts and present alternative shifts, reducing the likelihood of overlapping shifts or double-bookings.
Reporting and analytics: Generate reports and analytics, helping you identify gaps and evaluate the overall success of your volunteer program.
Increased volunteer engagement: A streamlined scheduling process can improve the overall volunteer experience, leading to higher satisfaction and increased likelihood of continued participation.
Scalability: Our volunteer scheduling software can accommodate a wide range of organization sizes and is able to handle a growing number of volunteers with ease.
Would you like to meet with one of us to discuss your unique needs?
Book some time with a local Better Impact team member.
Supporting
Improved communications: Built-in email, texting (one-on-one or to a group defined by any information in the volunteer profile), and a news section in the volunteer portal facilitate communications with your volunteers, helping to address questions, concerns, or issues more efficiently.
Downloadable resources: Volunteer Impact includes a document library where you can place files that volunteers can access and download.
Access to the schedule: Volunteers can see their own schedule or sign up for more shifts in the mobile app or on their computer and even download their shifts into their personal calendar (Outlook, Gmail etc.)
Ongoing Training: As volunteers continue on their volunteer journey with your organization, they upgrade their skills and/or retake training periodically to ensure they remain compliant with your standards.
Tracking
Centralized database: Our volunteer management software makes it possible for you to store all your volunteer information in one centralized location, making it easier to access, update, and manage data.
Customization: Volunteer profiles can be tailored to meet your needs. You can add a wide variety of custom fields to your Volunteer Impact account including; check boxes, drop down lists, numeric fields, a date picker, short text box, long text box and even one where a volunteer can upload a file such as a pdf or other document.
Scalability: As your volunteer program grows, Volunteer Impact can grow with you. We have members with as little as under a hundred volunteers to ones with tens of thousands.
Hours and much more: Volunteer Impact has a variety of options you can use to help you track hours including a volunteer timeclock they log in and out of which is One page VI site.docxautomated based on their schedule, entered by the volunteer via the mobile app or their computer, or entered by your team. In addition to logging their hours, at the end of their shift, volunteers can also provide you with data to help you measure the impact of their volunteer efforts and to make data-driven decisions to improve operations.
Are you currently using a spreadsheet to track your volunteers?
Get a copy of our article, 9 Reasons to Ditch the Spreadsheet.
Reporting
Time savings: Our prebuilt reports make hours of effort on producing reports a thing of the past. This frees up your time to focus on more strategic and high-impact activities.
Accurate reporting: Volunteer Impact reduces the chances of human error in compiling spreadsheets of data. This leads to more accurate and reliable reporting of volunteer hours, activities, and impact.
Customizable reporting: If you need something particular that isn’t covered by our standard reports, access to raw data enables you to create custom reports.
Better decision-making: The data and insights provided by volunteer management software can help organizations make more informed decisions about volunteer recruitment, training, and allocation of resources.
Curious about the cost?
We’re completely transparent about our pricing and you can calculate your cost in seconds.
Recognition
Save time and miss no one: By automating some forms of recognition and making it easy for you to identify volunteer milestones and achievements, Volunteer Impact saves you time on this import aspect of your job.
Consistency: Volunteer management software ensures consistent recognition processes and criteria across the organization, reducing the risk of overlooking deserving volunteers.
Improved volunteer engagement: By providing volunteers with a user-friendly platform where they can see badges to acknowledge their efforts and trainings, get their own reports on the time they’ve contributed and their impact, you can improve their overall experience and engagement with the organization. This can lead to higher retention rates and a more dedicated volunteer base.
Evaluation
Customizable reporting: Many volunteer management software solutions provide customizable reporting options that allow organizations to generate targeted reports and analyze data relevant to their specific evaluation goals.
Performance tracking: Our volunteer management software can track volunteer performance, including hours volunteered, tasks completed related to a volunteer and other relevant metrics related to the volunteer engament program which can then be used to assess the effectiveness of a program and inform future improvements.
Enhanced decision-making: Access to accurate, real-time data and comprehensive reporting enables you to make more informed decisions about your program and better allocate resources.
Improved volunteer experience: By streamlining the volunteering process, providing effective communication tools, and using data to improve programs, you can contribute to a more positive and engaging experience for your volunteers.
Would you like to try Volunteer Impact so you can evaluate it and our fanatical support that comes with it?
You can, for free, for 30 days.
Privacy and Data Security
Security and data protection: Security and data protection: Better Impact puts a high priority on data security and has measures in place to protect your volunteers’ personal information and ensure your organization’s data is safe and secure. We are ISO270001 certified with an ISO27013 attestation. There are very few volunteer management software companies that go to this length to protect you and your data.
Training: The Better Impact team undergoes regular privacy and data protection training to prevent anyone from social engineering their way into your data.
Safeguards: We have numerous technological safeguards in place including, but by no means limited to; multifactor authentication (so even with your password someone couldn’t get into the system as you), brute force protection (to lock out automated attempts to tray all possible passwords) and automated monitoring of the system to look for signs of someone trying to break in so that they can be blocked.
Data availability: We guarantee an uptime of 99.95% and for the past 10 years have been above 99.99%.
Data availability: We guarantee an uptime of 99.95% and for the past 10 years have been above 99.99%.
